Self Maid

Let’s be real: if you send emails to your colleagues and subordinates that essentially say, “Please update that one Excel sheet in that one folder in that one SharePoint library” without including the link, you can remove diligent, mindful, and meticulous from your self-descriptors. Asking someone to waste time scavenging for a file you already have open is careless, lazy and inefficient. And in a workplace where results matter (not sure I’ve ever heard of one where they don’t), inefficiency is costly.

Time is money, but more importantly, time is sanity. By including links in your emails, you give recipients a straight shot to the document. No hunting. No guessing. No awkward “Which version do you mean?” emails. *Click*. Done. And suddenly, your team has minutes back in their day (minutes they could spend doing something that actually matters).

If everyone is digging around for the “correct” file, mistakes are inevitable. The wrong formula, the outdated version, the mysterious “final-final-2” file… nightmare. A simple link guarantees everyone is working from the same, correct document. Precision like this reduces errors, prevents unnecessary backtracking, and keeps projects moving efficiently.

Your emails should be as clear as your suits are sharp. An email with a clear link says: “I know what needs to be done, and I’m making it easy for you because I respect your time.” Eliminating ambiguity means fewer follow-ups, fewer missteps, and faster execution. Clarity is power. And power moves projects forward.

You are the Standard. When leadership consistently includes links, it sets expectations. The team naturally mirrors the behavior. Suddenly, efficiency isn’t optional, it’s the baseline. When everyone adopts this approach, work moves faster and smarter, not harder.

Pro Tips for Email Efficiency

• Link the latest version of the document.
• Use clear, descriptive text rather than raw URLs. Example: “Visit the Self Maid Blog” instead of “visit https://selfmaidish.wordpress.com/“
• Check permissions so recipients can access it immediately.
• If multiple documents are involved, label them clearly to avoid confusion.

Failing to include links in emails is a small mistake that costs time, creates errors, and signals disorganization. Including them is a simple, high-impact strategy. It streamlines workflows, keeps everyone aligned, and shows you operate with precision and focus. In short: it’s smart, it’s efficient, and it works.